Personnel Logistics Coordinator - Patient Services - Day/Night

Company: WellSpan Health
Location: Chambersburg
Posted on: September 15, 2023

Job Description:

Schedule & Location:
Full-Time: 80 hours, biweekly
Requires both day and night shifts
Weekend and holiday rotation required
Chambersburg Hospital
Job Description:
Manages human resources predominantly through the function of staffing, scheduling, and immediate response to patient census and other work volume shifts. Manages timekeeping identifying trends and recommending interventions to effectively manager cost and maximize employee satisfaction and resource utilization.
Duties and Responsibilities:

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  Facilitates and directs allocating for right sizing and replacing of patient services staff while adhering to the provisions of the contract and patient services scheduling policies and procedures.
  
  
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  Demonstrates fiscal responsibility by contributing to staffing models and flexing models as appropriate.
  
  
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  Directs and facilitates appropriate staff assignments by authorizing, communicating and approving staffing changes.
  
  
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  Creates customized reports to present data valuable to logistics manager, nurse managers, department directors, and finance partners for resource management.
  
  
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  Customizes UKG application to meet individual department needs. Ensures changes are communicated to all affected departments/managers.
  
  
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  Analyzes test data from UKG and other IS systems and interfaces; initiates problem solving with appropriate IS staff.
  
  
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  Monitors and evaluates resources and processes schedule changes to accommodate illness, emergency, or volume shifts.
  
  
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  Analyzes needs and prepares UKG training for leadership team and end users. Evaluates competency.
  
  
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  Provides UKG support to all users, including support for project teams that may involve the usage of UKG data.
  
  
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  Actively participates in and contributes to projects and work groups to improve resource utilization and staffing models.
  
  
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  Generates and implements service excellence strategies to build and maintain positive relationships among staff, among diverse departments, and with physicians and providers.
  
  
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  Accurately enters and/or reviews UKG data, resolves discrepancies, completes payroll reports, and provides budget information to leadership and finance partners.
  
  
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  Collaborates with managers regarding issues and inquires in a timely manner, coordinating with Payroll as warranted.
  
  
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  Assesses and prioritizes workload to meet all deadlines enlisting team support as needed.
  Qualifications:
  
  
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  Minimum Experience:
  
  
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  Minimum of three years of healthcare administrative experience in an administrative support and/or staffing position preferred. Basic computer skills required. Experience with Word, Excel, and UKG software preferred.
  
  
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  Minimum Education:
  
  
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  High School or G.E.D.
  
  
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  Preferred Education:
  
  
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  Associates Degree
  
  
  Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
  WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability, or any other legally protected characteristic.

Keywords: WellSpan Health, Frederick , Personnel Logistics Coordinator - Patient Services - Day/Night, Professions , Chambersburg, Maryland