Conflicts Specialist

Company: WilmerHale
Location: Washington
Posted on: May 18, 2025

Job Description:

WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States, Europe and Asia. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.About The RoleThe Conflicts Specialist facilitates and monitors new business workflow for new client business and updates to existing matters and performs conflicts of interest analysis for such requests. This includes researching, reviewing and summarizing conflicts reports associated with new client business and other requests and effectively handling matters to conclusion.About This Role

• Monitors intake mechanisms and entire workflow process to facilitate the smooth and timely daily operations of the department.
• Actively manages internal clients' expectations by effectively communicating project status and issues, resolving concerns and escalating and trouble-shooting as needed.
• Serves as an informational and procedural resource for attorneys and staff regarding new matter opening, generating engagement or waiver letters to be sent to clients, and related department policies.
• Conducts research and due diligence using third-party business resources for all new clients and for other assigned work as needed.
• Reviews, analyzes and summarizes conflicts reports for new client business, new hires, updates to existing matters and other types of conflicts of interest search requests and makes recommendations to the Deputy General Counsel and the Conflicts Attorneys highlighting potential conflicts of interest and paths to resolution.
• Resolves identified conflicts of interest under the guidance of the Deputy General Counsel and the Conflicts Attorneys.
• Drafts and reviews waiver letters for clients under the guidance of the Deputy General Counsel and the Conflicts Attorneys.
• Communicates and disseminates conflicts of interest information to lawyers and staff orally and in writing, including following up with lawyers and others as needed to handle all due diligence and ensure that files are complete and up-to-date.
• Provides support to Conflicts Attorneys and others regarding ethical walls, including resolving conflicts questions and responding to ad hoc requests from former or current attorneys and staff.
• Actively maintains working knowledge of the applicable rules of professional conduct, client relationship considerations, and related developments.
• Consistently contributes to the department work product by communicating and collaborating in a manner that enhances individual and team productivity.
• Displays professionalism, quality service, positivity and a "can do" attitude to internal members/departments of the Firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person.
• Participates in or manages special projects and performs other duties as assigned.
• Works overtimeincluding weekend and holiday e-mail and conflicts checking coverage shared with other staff as needed.Tracking Code 2198-437 Job DescriptionWilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States, Europe and Asia. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.About The RoleThe Conflicts Specialist facilitates and monitors new business workflow for new client business and updates to existing matters and performs conflicts of interest analysis for such requests. This includes researching, reviewing and summarizing conflicts reports associated with new client business and other requests and effectively handling matters to conclusion.About This Role
  • Monitors intake mechanisms and entire workflow process to facilitate the smooth and timely daily operations of the department.
  • Actively manages internal clients' expectations by effectively communicating project status and issues, resolving concerns and escalating and trouble-shooting as needed.
  • Serves as an informational and procedural resource for attorneys and staff regarding new matter opening, generating engagement or waiver letters to be sent to clients, and related department policies.
  • Conducts research and due diligence using third-party business resources for all new clients and for other assigned work as needed.
  • Reviews, analyzes and summarizes conflicts reports for new client business, new hires, updates to existing matters and other types of conflicts of interest search requests and makes recommendations to the Deputy General Counsel and the Conflicts Attorneys highlighting potential conflicts of interest and paths to resolution.
  • Resolves identified conflicts of interest under the guidance of the Deputy General Counsel and the Conflicts Attorneys.
  • Drafts and reviews waiver letters for clients under the guidance of the Deputy General Counsel and the Conflicts Attorneys.
  • Communicates and disseminates conflicts of interest information to lawyers and staff orally and in writing, including following up with lawyers and others as needed to handle all due diligence and ensure that files are complete and up-to-date.
  • Provides support to Conflicts Attorneys and others regarding ethical walls, including resolving conflicts questions and responding to ad hoc requests from former or current attorneys and staff.
  • Actively maintains working knowledge of the applicable rules of professional conduct, client relationship considerations, and related developments.
  • Consistently contributes to the department work product by communicating and collaborating in a manner that enhances individual and team productivity.
  • Displays professionalism, quality service, positivity and a "can do" attitude to internal members/departments of the Firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person.
  • Participates in or manages special projects and performs other duties as assigned.
  • Works overtimeincluding weekend and holiday e-mail and conflicts checking coverage shared with other staff as needed.Required SkillsYour Qualification/What You Will Bring
    • Demonstrated ability to compile, review, and determine logical conclusions or recommendations based on data and information that is varied in content and format.
    • Ability to initiate, follow through on all details, and complete time sensitive assignments with minimal supervision.
    • Ability to operate under a high degree of confidentiality and professionalism.
    • Excellent project management and organizational skills, including attention to detail and the ability to work effectively in an atmosphere of multiple projects, shifting priorities, and deadline pressure.
    • Ability to apply research, critical thinking and analysis techniques and methodologies to assigned projects.
    • Effective writing skills including knowledge of business English, vocabulary, punctuation, grammar, and spelling as necessary to present routine business information in established formats.
    • Good oral communication skills as necessary to communicate and coordinate with others on routine but varied issues and work effectively with people at all levels at WH.
    • Ability to use standard office software applications and subject matter databases in use at WH as directed. Intapp Open experience is a plus.
    • Proficiency using on-line research tools such as Lexis, Westlaw, Dun & Bradstreet, PACER, and various other resources.Required ExperienceExperience:
      • Minimum two years' experience related to the duties or skills described herein (e.g., general research, paralegal, or project assistance experience) or one-year direct conflicts experience in a law firm. Law firm or other legal experience highly desired. Graduate degree may be considered in lieu of job experience.Education:
        • Four-year college degree required. J.D. preferred.This job description is intended to describe the general nature and level of the work being performed by employees in the position. It is not intended to be a complete list of all responsibilities, duties, and skills for positions. The firm reserves the right at all times, in its sole discretion, to add or subtract duties and responsibilities, as it deems necessary.Wilmer Cutler Pickering Hale and Dorr LLP (WilmerHale) is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran, or any other protected status under applicable law. WilmerHale will make reasonable accommodations for qualified individuals with disabilities and otherwise as required by applicable law.For more information about Equal Employment Opportunity, please clickhere .For additional information about our benefits, please clickhere .Job Location Washington, District of Columbia, United States Position Type Full-Time/Regular Salary 79,520.00 - 99,400.00 USD
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Keywords: WilmerHale, Frederick , Conflicts Specialist, Other , Washington, Maryland