Full-time Finance Administrative Assistant

Company: Visionary Ophthalmology
Location: Rockville
Posted on: February 16, 2026

Job Description:

Job Description Job Description Position Summary: The Finance Administrative Assistant (FAA) supports the daily operations of the Finance Department by performing administrative, clerical, and basic accounting tasks. This role ensures accurate recordkeeping, timely processing of financial documents, and smooth coordination between finance, operations, and external partners. The ideal candidate is detail-oriented, organized, and comfortable handling confidential financial information. Key Responsibilities Financial & Accounting Support Process invoices, expense reports, and reimbursement requests with accuracy and timeliness. Assist with accounts payable and accounts receivable tasks, including data entry and payment tracking. Prepare bank deposits and support reconciliation of financial statements. Maintain vendor files, W?9s, and payment records. Support payroll documentation by collecting timesheets, verifying hours, and preparing summaries for review. Assist with month?end and year?end closing tasks as directed by the Finance Manager. Administrative Support Maintain organized digital and physical filing systems for financial documents, contracts, and compliance records. Schedule meetings, prepare agendas, and support communication between finance and other departments. Draft routine correspondence, memos, and internal updates. Manage incoming mail, invoices, and finance?related inquiries. Assist with audit preparation by gathering documentation and maintaining audit?ready files Data & Reporting Enter and update financial data in accounting software and spreadsheets. Generate basic financial reports, summaries, and trackers for leadership review. Monitor budget variances and flag discrepancies for follow?up. Support data collection for grants, compliance reporting, and operational metrics. Vendor & Purchasing Coordination Communicate with vendors regarding invoices, statements, and payment status. Track purchase orders and ensure proper documentation for procurement. Assist with price comparisons, vendor onboarding, and contract renewals. Qualifications High school diploma required; associate degree or coursework in accounting, business, or finance preferred. 1–3 years of administrative or finance support experience. Proficiency with Microsoft Excel, Word, and accounting software (e.g., QuickBooks, Sage, or similar). Strong attention to detail and accuracy in data entry. Excellent organizational and time?management skills. Ability to handle confidential information with discretion. Strong communication and customer service skills. Key Competencies Reliability and accountability Problem?solving and initiative Ability to work independently and collaboratively Strong numerical aptitude Professionalism and confidentiality Adaptability in a fast?paced environment Benefits: Health insurance Dental Insurance Life Insurance Accidental Death & Dismemberment Insurance 401(K) PTO and holidays off Career growth and development

Keywords: Visionary Ophthalmology, Frederick , Full-time Finance Administrative Assistant, Accounting, Auditing , Rockville, Maryland